Inactive Board Members

What to do about inactive board members?

Our nonprofit board has several inactive members. What should we do?

The first place to look is at the board orientation and recruitment process. Were the expectations clearly communicated before or at the beginning of the board member’s term?

If you are struggling with board member engagement, it is likely time to invest in a board orientation. Make sure to set your board up for success.

Once the board orientation becomes a routine function, look at the organization’s board recruitment process. Are board member expectations explicitly stated and agreed upon when a board member joins the board?

After the board orientation and board recruitment process addresses your concerns, the Chair has a conversation with the inactive board member. Discuss their lack of participation, ask about any obstacles, and express the importance of active engagement for board effectiveness.

Then, review your nonprofit’s bylaws or constitution for clauses about board member attendance, participation requirements, and removal procedures. Most bylaws will include guidelines for vacating a director’s office after a series of missed meetings or for non-engagement.

It is common to offer the board member the choice to recommit to their responsibilities or to voluntarily resign. This allows for an amicable exit if the individual cannot increase participation.

If the board member does not respond to these measures, formally follow the removal procedures dictated in your bylaws. This often requires a board vote and written notice of removal.

After resolution, send the departing board member a letter of appreciation for their past contributions to the organization.